DiveDocs AI

DiveDocs AI is an intelligent document search platform that lets teams find answers instantly across all their files — local documents, cloud storage, and third-party apps. Ask a question in plain English and get precise answers pulled from the documents you have been permitted to access.

How It Works

1. Bring Your Documents

DiveDocs AI connects to your documents wherever they live:

• Local Sync Agent — Install a lightweight agent on your machine. Create any folder structure you want, drop files in, and DiveDocs automatically syncs everything to the cloud. Nested folders, subfolders, any hierarchy — it mirrors exactly what you have locally.
• Web Upload — Upload files directly through the dashboard. Organise them into folders and subfolder trees from the web interface.
• Third-Party Connectors — Connect Gmail, Google Docs, Dropbox, Office 365, and email accounts. DiveDocs pulls documents from these sources into your searchable index automatically.

2. Organise with Folder Permissions

The account owner creates a folder structure and assigns access at the folder level. Each user can be granted access to one or more specific folders. They will only ever search within the documents they have permission to see — nothing more.

• Folder-level access control — grant or revoke per user
• Nested permissions — subfolders inherit or override parent access
• Multiple users can access the same folders
• One user can access multiple folders across the tree
• Admin dashboard shows who has access to what

3. Search with AI

Permitted users log in and ask questions in natural language. The AI searches only within the folders they have access to, understands context and meaning (not just keywords), and returns precise answers with source references.

• Semantic search — understands intent, not just exact words
• Scoped to permissions — each user only sees answers from their authorised folders
• Source attribution — every answer references the exact document and section
• Conversational — ask follow-up questions without repeating context
• Multi-format support — PDFs, Word, Excel, text, email, and more

Third-Party Integrations

Connect your existing tools and DiveDocs indexes their content automatically:

• Gmail — Search across email conversations and attachments
• Google Docs — Index shared documents and spreadsheets
• Dropbox — Sync your Dropbox folders into the searchable index
• Office 365 — Pull from OneDrive, Outlook, and SharePoint
• Email (IMAP) — Connect any email account and search message content

Who It Is For

• Legal teams searching contracts, agreements, and case files
• HR departments with policies, handbooks, and employee documents
• Finance teams searching invoices, reports, and compliance records
• Agencies managing client documents with per-client access control
• Any team that needs fast, permission-controlled access to scattered knowledge

Key Features

• Local sync agent — any folder structure, automatic cloud sync
• Web interface for admin and file management
• Folder-based user permissions with granular control
• AI-powered semantic search (RAG architecture)
• Third-party connectors (Gmail, Google Docs, Dropbox, Office 365)
• Multi-format document support (PDF, DOCX, XLSX, TXT, email)
• Source attribution on every answer
• Conversational search with follow-up questions
• Full audit trail of searches and access